Finding the mail ID of the hiring manager is crucial to establish a connection within your target organization. The next question is how to find the mail ID of the hiring manager?
The shortlisting of companies to target will help you to focus your energy to source the mail ID of the hiring manager at those organizations and systematically approach the target audience. You can focus on two or three individual decision-makers managing the divisions. Please go through the ‘Finding Hidden Jobs’ to understand the non-traditional approach to search jobs for mid-senior level executives.
Where To Find Mail ID Of The Hiring Manager
The objective is to find the office mail ID. You cannot get the office mail ID from the social network connection as the majority of the professional uses their personal mail ID to register with those networks. It is a good idea to connect and send direct messages on the social network. In case you are planning to send a mail introduction for jobs, then avoid all possibilities of sending them job inquiry mail through the personal channel. Send them only on the office mail ID. This is also helpful for your network to forward your resume to their colleagues within the organization.
We can ignore the social network as the best source to collect mail IDs of decision-makers for job-seeking purposes. Then we have basically two major options in front of us to find the contact person’s email ID. Either we can purchase it or do our own research to locate the mail ID.
Subscribing To Mail ID Finder Service Providers
The best and the easiest way to find an office mail ID is through mail Finder Company. Some companies have large databases of active mail IDs in their repository. You can use the organization name and download the contact details of your targets at that organization. They also use algorithms to provide you mail ID or possible mail IDs.
The rate of finding mail ID through these services providers can range between $30- 50/month. They can provide between 500- 1000 mail ID for your reference.
In case you are in a hurry to change the job, then it makes sense to use one of the paid mail finders. You can strategically plan your search activities to minimize the duration of subscription for paid mail finder services. You can also verify the mail through them to find out if those mail IDs are deliverable or not. This extra step will give you additional confidence that your email will not bounce back.
Strategy To Minimize The Duration Of Subscription For Mail Finder Services
Research On Organization And Position
Once you decide to look for a change the start your research for prospective companies and the hiring manager within those organizations. Then collect the details on the respective reporting manager of those hiring managers. Your targets are those executives whom your hiring managers are reporting. Try to target executives in one position higher than the hiring manager. If those executives liked your approach and professional profile, then they can direct the hiring manager to talk to you. The hiring manager will also take it more seriously and will take further action to respond to you or contact you for an interview.
Prepare a tracker in an excel sheet with the name of the organizations, name of Vice Presidents, or professionals in a similar position. You can also add the details of the hiring manager under those senior executives.
Populate The Database Through Mail Finder Service Provider
This activity may take one or more weeks to complete. After you have most of the available data, then you can subscribe to one of the mail finder service providers. It may not take more than a few days to complete your database by using the mail finder services. Create the list for each organization and match the data available through the services to update your tracker.
Verify The Mail ID
The next step is to verify the mail ID that those are deliverable. Research and collection of the mail ID will help you to narrow down the people you are planning to approach. But you will not achieve your target if those people will not get the mail ID from you. Verifying the mail ID will also give you an idea of which mail IDs are not active. You can then find an alternative mail ID or update your database to deleting the executives with undelivered mail ID. There may be a chance that those executives have changed the organization and replaced by other executives. Go back to step 1 to update data on those organizations where you got the undelivered message. This verification step will help you to update your database with the most relevant information and increase the rate of response from validated contacts.
Some of the mail Finder Service providers are Hunter.io, Name2email, and Voila Norbert, etc. They are some of the known names. You can also use their trial period to evaluate the accuracy and then use one of the services for final activities.
DIY To Collect Professional Mail ID
It is possible to search for an office mail ID of your prospects using Google search capability. This will take some of your quality time. It can also allow you to compare your own search results with the result from mail ID finder service providers. Once you have the outcome of the comparison between paid and DIY activities, then it is your own decision to use a service provider or put your own effort to collect and validate the mail IDs.
Finding an office mail ID is not that complex. There is a difference in assigning a mail ID name for personal mail id and office mail ID. Generally, we take a lot of liberty and open to use imagination to create our private mail IDs. We are not restricted to one personal mail IDs and maintained more than one mail ID for use in multiple activities. We do not follow any standard format for names. All of our mail ID is cloud-based and, 99.99% of us use free service provided by one of the few major mail ID service providers.
In contrast, office mail ID follows a strong naming convention. The naming convention is a simple way to name things in such a way that one can guess the variables involved and follow standard procedures to maintain uniformity.
Naming Convention And Strategy to Guess Mail ID
Almost all organizations follow a naming convention to create and maintain office mail ID. The IT team in an organization is responsible for assigning names to employees of that organization. The IT networking team wants to follow a standard format to avoid any conflict between naming the mail ID of employees with the same or very similar name. They also have to maintain the brand image of the organization. Trust and credibility of the mail ID are foremost important while creating a professional mail ID. The recipients of the mail will not open if they do not trust the mail ID.
The IT team focuses on few criteria to decide the name assigned for office mail ID. They follow a standard format for the naming convention that can be used to replicate for all the employees, and it can identify each employee. The IT team also wants to restrict the choice of name to avoid any complexity in the future.
The naming convention will help you to find the mail ID of the hiring manager. The best arsenal with you is the Google search engine. You can use a combination of keyword searches and guesswork to find the mail ID. Some time you may try all Google search but could not find the mail ID on the search result. Then just follow the naming convention and guess the best possible combinations.
Permutation and Combination To Find Mail ID
To find a mail ID, you will need the full first name (fn), full last name (ln), and middle name (mi). Most of the time company uses a combination of full first and last names or complete names of either and initial to maintain naming convention.
Some of the most common combinations are
- Fn@domain name
- Fn.ln@domain name
- Fnln@domain name
- Fn-ln@domain name
- fnmiln@domain name
- fn(initial of last name)@domain name
- fni(first name initial)ln(@domain name
How To Find Naming Convention Followed At Any Organization
The first step to understanding the naming conventions followed by the organization is to do a simple LinkedIn search and Google search. Some of the employees of that organization upload their office mail ID on LinkedIn and other public forums. Doing a simple search using the keyword of @domain name will result in a list of mail IDs. This can give an idea of the best practices followed by each organization to allocate mail IDs to their employees.
The second step is to do a deep dive for your target mail ID. Some of the senior members of the organizations are also signing authority to bid for projects. Those projects are in the public information domain. That means you can use the combinations of position title, domain name, and organization name to find the senior executive mail ID of those organizations.
Almost all public-facing employees with the sales and marketing department display their mail IDs on the professional social network, discussion board, conferences of seminar list, or in industry bodies. Their objective is to be reachable for any business opportunities. This can also be a source to understand the naming convention at their organizations.
Verify The Validity Of Your Mail ID
The third step after collection of mail ID is to verify the validity of the mails to deliver messages. This is a tricky step and helps in dropping invalid mail IDs from the list. Either you can use a service provider to verify the validity of mail IDs in seconds or invest some time to do it yourself. But this is the only way that you can be sure that your mail will reach the intended recipients. Without proper verification, there is a chance that your email can be considered as spam. You will also lose valuable time and energy by sending the emails to undeliverable mail IDs.
Once you know how to find the mail ID of the hiring manager at your target organization and verified those mail IDs, then you can plan the next steps to contact decision makers at your target companies. Please go through How to use professional networks to find hidden jobs to organize your approaches to companies for hidden job opportunities.